Beginning January 18, 2009, the Federal WH-347 certified payroll reporting mandates changed.

All current customers should update their Certified Payroll Solution software to Version 5.0.312.

Complete instructions for updating your software, and implementing any necessary change, are contained in this document.  Total time to complete the update and implement changes should be less than 20 minutes.

 

Setting up Users & Permission within the Certified Payroll Solution program.

Click the Download button (below) for complete instructions on how, to Users, passwords, and permissions.

This feature was first introduced on March 4, 2009, in version 5.0.328

The Washington Department of Labor & Industries – Prevailing Wage Program has initiated some changes to both the Certified Payroll Report and the Payroll Affirmation.  These changes will become effective with CPS Version 5.0.332 - which we have released today in BETA format; and is available by starting the CPS program -> going to the Help menu -> choosing Check for Updates.

This is a 2 part update, one for the updated program and the second to obtain the new forms; with a total of 3 possible steps to complete the update successfully.  The following steps will need to be performed on EACH computer where CPS is installed.

For complete instructions on how to update your software, obtain the new forms, AND how to comply with the new reporting mandates - click on the "Download" button below.

Recommended instructions for upgrading to a new version of QuickBooks, and obtaining your Certified Payroll Solution Compatibility update. Compatibility updates MUST be downloaded, and installed, in order for CPS to "talk" with the new version of QuickBooks. This information was emailed to all customers in a newsletter dated October 1, 2007.

2 pages.

The State of Maine, Department of Labor, Bureau of Labor Standards has developed their own Certified Payroll Report (which requires the same information as the Federal WH-347 form).

Download these instruction to make sure that you get everything setup correctly in order to generate the new Department of Labor form as well as still comply with the Federal WH-347 and the electronic filing requirements of Maine Department of Transportation.

Adds the Georgia Department of Transportation - Contractor's Monthly Employment Utilization Report.

Download these instructions to make sure that you get everything setup so this report will be accurate when you submit it.

Add New Jersey Department of Transportation CR-347 Certified Payroll form and updates New Jersey Economic Development Authority EDA PW Form 4 - Certified Weekly Payroll Report.

With the addition of these forms New Jersey now has a total of six different reports that you can generate - each with their own specific reporting requirements.

Download these instructions to make sure that you get everyting setup correctly in order to generate each of these reports.

Adds Michigan Department of Transportation CP-347 Certified Payroll forms.

Download these instructions to make sure that you get everything setup correctly in order to generate either the new Department of Transportation or the original WH-347 report.

Adds the New York Dormitory Contractors Certified Payroll Form.

With the addition of this form, New York now has 8 different paper certified payroll reports (that we are aware of) each with their own specific reporting requirements.

Download these instructions to ensure that you get everything setup correctly in order to generate each of these reports.

This document will walk you through the setup of Certified Payroll Solution in order to generate the Florida Department of Transportation {DOT} Wage and Hour Record, along with the accompanying Deduction and Fringe Benefit Records.

This support article will provide you with instructions for how to add Check Numbers, Race, Gender, and Totals to the Federal WH-347 form.  It also provides you with complete details on how the totals are calculated.

The Illinois Department of Labor has recently updated the requirements of their certified payroll report, making it quite complex.  Hourly fringe benefit rates must now be reported and the printed report MUST indicate if the fringe is paid to the Employee or a Union/bona fide plan.  Additionally, according to a Prevailing Wage Auditor that we spoke to, the report must display the total of ALL other hours that the employee worked during the week, whether the hours were on private or other prevailing wage jobs --- even though the actual form makes it look like you would only need to report hours on non-prevailing wage projects.

This document will provide you with instructions on how to set up Certified Payroll Solution to accurately produce the DOL form in addition to the DOT, City of Chicago and the Federal WH-347.

This support document contains information about how to set Certified Payroll Solution up to automatically create an electronic certified payroll report, which you can then upload to the New York Department of Transportation's Equitable Business Opportunity (EBO) system.

Effective 4/28/2009 with version 5.0.340

The American Recovery and Reinvestment Act of 2009 (ARRA), provides the State Departments of Transportation and Federal Lands Agencies with $27.5 billion for highway infrastructure investment.

With this money, there also comes an increased level of reporting, which we have added to Certified Payroll Solution to better and more fully serve the needs of our customers who may be working on these types of construction projects.

We have added the ARRA Reports to Certified Payroll Solution to better meet the needs of our customers.

Click the "Download" button to obtain complete details for obtaining the update and setting up CPS, to run these reports.

We have had several customers request that social security numbers not be displayed on the final certified payroll reports, and have even heard "rumors", that certain agencies no longer wish to have social security numbers displayed. We have seen NO official documentation to this effect, but feel that this could, indeed, be required in the future.

Follow these easy steps to make your own choice as to how social security numbers are displayed on your reports, keeping in mind, that what you want and what is required, may be two totally different things.

1 page.

Job costing needs sometimes do not match the requirement of certified payroll report generation, for example:

You are awarded a job which involves work on several different buildings, for job costing purposes you've created a QuickBooks Job record for the entire project and then you created sub-jobs for each building - so you could generate accurate job costing reports.  However, the GC wants a single certified payroll report for the entire project.

This documentation will demonstrate 4 different options in which you can generate certified payroll reports:

1. All jobs and sub-jobs are rolled up to the "Customer" level
2. All sub-jobs, sub-sub-jobs, etc. are rolled up to the "job" level
3. All jobs, sub-jobs, etc. are rolled up 1 level
4. Customers, jobs, sub-jobs, sub-sub jobs, etc. are reported at the level they are entered in QuickBooks.

Rather watch a video, so you can see this enhancement in action?  No problem, the video is  video  located here and is 18 minutes long.

 

We have updated Certified Payroll Solution (CPS) to work with Vista. Our testing and debugging process has basically gone well, with a few exceptions. The known problems are listed in this document, and there are special instructions for updating or replacing your existing Windows XP PC to a Vista PC.

The information provided in this documentation is provided free of charge. Phone support for this, and all other Vista situations, is billable.

10 pages with lots of screenshots. Updated 8/18/08

Note:  We've found some free training courses on Windows Vista, to help you to better understand some of its new features and security improvements.  These courses are offered in conjunction by Dell and PC Magazine and are available by clicking here .

Updates Oregon reporting requirements as follows:

• Column 7 – Gross Amount Earned: now reported as gross amount earned THIS job/ALL jobs
• Column 8 – Itemized Deductions: now reported as the TOTAL of each deduction (based on the gross paycheck) and should agree with your QuickBooks paycheck
• Column 9 – Net Wages Paid: now reported as the employee’s net take home for the week and should agree with the net check in QuickBooks.

Each year, when Intuit produces a new version of QuickBooks, we have to do a compatibility update for Certified Payroll Solution in order for it to work with the new version.  These compatibility updates are usually available on the same day that the new version of QuickBooks is available to purchase, and we notify you via an email Newsletter that they are available.

Compatibility updates MUST be downloaded and installed on ALL computers that have the CPS program in order for CPS to be able to "talk" with the new version of QuickBooks.  Failure to install compatibility updates will result in an "Unsupported version of QuickBooks detected.  Program ending." error message.

Following these instructions should provide you with a successful upgrade experience, as these are the EXACT same steps that you would be asked to perform by a support rep should you call for help; thus eliminating the call.

2 pages.  PDF format.

Instructions for setting up Certified Payroll Solution in order to complete the new Alaska AASHTO electronic filing requirements.

Download this support document for complete instructions for setting up the CPS program to generate an XML document to upload into the California Department of Industrial Relations eCPR system

Hawaii has implemented their own "State Prevailing Wage Laws", effective as of October 1, 2009.  Currently, these requirements consist of two different certified payroll report forms and regulations administered by the State of Hawaii - Department of Accounting & General Services - Public Works Division and the Department of Education.

We have updated Certified Payroll Solution to comply with these new regulations.

New Trial Users/Customers will automatically receive this update within their download.

Existing customers, through a current Annual Maintenance contract, will be able to download this update by starting Certified Payroll Solution and going to the Help menu -> choosing Check for Updates and selecting Version 5.0.382 and clicking download and install twice.  After the program update has been installed, go back to the Help menu -> Check for Updates, and this time, select State of Hawaii forms to obtain the new forms.

Download this document for complete instructions on how to set CPS up to accept these new forms/reporting requirements.

Setup instructions for the Illinois Department of Labor Certified Transcript of Payroll Portal

This article provides you with instructions for setting up Certified Payroll Solution to complete the MnDOT AASHTO Trns•port® Payroll Spreadsheet, which you will then upload to their system.

 

Due to the complexity of the form and the size of the spreadsheets, this download will require that you either print it using LEGAL-SIZED PAPER or simply work from the pdf.

 

Presently, these instructions are not found within the program help file.

Nevada DOT AASHTO Certified Payroll Upload was released 11/10/2022

The City of San Diego has contracted with PRISM Compliance Management for electronic filing of certified payroll reports.

AASHTO setup instructions for Virginia, Louisiana, Montana & Tennessee.