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Certified Payroll/Prevailing Wage Reporting Requirements Vary by State

certified payroll reporting requirements vary by stateMOST anyone will tell you that completing a certified payroll report on a weekly basis is a time-consuming, error-prone, and frustrating task! 

You need to know which paper form or electronic filing method is being used in order to be paid promptly.

Don't let anyone tell you that there is just a single certified payroll reporting form!

Here's the facts:

  • 18 states require the Federal WH-347 form to be filed on prevailing wage project
  • 32 states have one or more "state specific" requirements that have been derived from the Federal format
  • 17 states now require certifed payroll data to be electronically submitted via the web, in either a state (or agency) specific format or a nationally recognized format produced by Labor Compliance companies like MyLCM, LCPtracker, or Elation Systems.

We have have spent thousands of hours doing research to make sure that Certified Payroll Solution will work with QuickBooks to produce paper or electronic Certified Payroll and EEOC Reports that meet the requirements of each state - so you get paid on time.

Demonstrations and full-sized sample reports, that have been completed with Certified Payroll Solution using actual QuickBooks data, are available by clicking on your state name in the table below.

Certified Payroll Reporting Forms and Requirements by State:

Alabama

Slightly modified U.S. Department of Labor WH-347.  Race & Gender are required to be reported.  Employees classified as Foreman to show no hours, pay rates, earnings, or deductions.

Alaska

Alaska Department of Labor Form 07-6058 and electronic filing or the Federal WH-347 form.

Arizona

U.S. Department of Labor WH-347.  Construction projects throught the Arizona DOT require that electronic certified payroll reports be submitted through the use of LCPtracker.  Additionally, the Arizona Department of Transportation - Monthly Highway Project Report is also included.  See EEOC Workforce Reporting

Arkansas

U. S. Department of Labor WH-347/

California

California Department of Industrial Relation (DIR) Form A-1-131.  Modified Statement of Compliance to meet paper compliance reporting requirements of Golden State Labor Compliance, LLC.  California Department of Transportation (CALTRANS).  "Audit Friendly" version of the DIR A-1-131 to meet the paper reporting requirements of CallCP.  City of San Jose and City of fLos Angeles reports.  Electronic filing compatibility for LCPTracker, TRS Consultants/Hill International, MyLCM, and Elation Systems.  California and San Diego EEOC Reports are also included.  See EEOC Workforce Reporting

Colorado

Colorado Office of the Auditor Form A/O 72.  Colorado Department of Transportation: WH-347 and Contractor Wage Compliance Statement.  City of Denver A/O 72 with the Statement of Compliance - Payroll Affidavit A/O 81.  City of Denver A/O 72 with the Payroll Affidavit A/O 81 and Affidavit of Prime or Subcontractor A/O 82.  U.S. Department of Labor Form WH-347.  Electronic Filing compatibility with LCPtracker and MyLCM.  Colorado Division of Small Business Opportunity (DSBO) Monthly Compliance (Workforce) Activity Report is also included.  See EEOC Workforce Reporting

Connecticut

Connecticut Department of Labor Form WWS-CP1 for state funded construction projects U. S. Department of Labor Form WH-347 for Federal funded construction projects.  Connecticut Monthly Emlployment Utilization Report also included.  See EEOC Workforce Reporting

Delaware

Delaware Department of Labor form for state funded construction projects.  U.S. Department of Labor Form WH-347 for Federal funded construction projects.

Florida

Florida Department of Transportation Certified Payroll Report PLUS Employee Deduction Statement and Fringe Benefit Statement, or the U.S. Department of Labor Form WH-347.  Electronic filing compatibility with MyLCM.

Georgia

Slightly modified U.S. Department of Labor Form WH-347, requires the reporting for Race & Gender.  Electronic filing compatibility with MyLCM.  Additionally, the Georgia Department of Transportation - Contractor's Monthly Employment Utilization Report is included. See EEOC Workforce Reporting

Hawaii

State of Hawaii or Hawaii Department of Education forms on projects funded with state money.  WH-347 on projects funded with federal money.

Idaho

U.S. Department of Labor Form WH-347.

Illinois

Illinois Department of Labor form with Certified Transcript of Payroll.  Illinois Department of Transportation form.  City of Chicago form.  U.S. Department of Labor Form WH-347.  Compatible with the electronic filing requirements of LCPtracker and MyLCM.  Additionally, the Illinois Department of Transportation - Equal Employment Opportunity Workforce Analysis report, the Illinois Tollway Equal Employment Opportunity Form 0003 - Workforce Analysis form and the City of Chicago Workforce Reports are also included.  See EEOC Workforce Reporting

Indiana

U.S. Department of Labor Form WH-347.

Iowa

Iowa Department of Transportation form for DOT construction projects.  U.S. Department of Labor Form WH-347 for Federal funded construction projects.

Kansas

U.S. Department of Labor Form WH-347.  Additionally, Jackson County, KS - Monthly Workforce Utilization Report is also included.  See EEOC Workforce Reporting

Kentucky

Modified U.S. Department of Labor Form WH-347 - showing this job/all job totals for gross wages, withholdings, and net amounts.  U.S. Department of Labor Form WH-347.

Louisiana

U.S. Department of Labor Form WH-347 and electronic filing of certified payroll reports through the use of LCPtracker in some areas.

Maine

State of Maine Department of Labor Bureau of Labor Standards Certified Payroll or the U.S. Department of Labor Form WH-347, compatible with the electronic filing required by the Maine Department of Transportation provided by Elation Systems, Inc.

Maryland

U.S. Department of Labor Form WH-347.  August 2013 - Maryland has adopted an electronic filing requirement and we have released a compatibility update to handle this new requirement.

Massachusetts

Massachusetts Port Authority form.  Massachusetts Division of Occupational Safety forms.  Massachusetts Division of Capital Asset Management forms.  Boston Sewer & Water Commission Report.  U.S. Department of Labor Form WH-347.  Additionally, the Boston Housing Authority EEOC is also included.  See EEOC Workforce Reporting

Michigan

Michigan Department of Transportation and the U.S. Department of Labor Form WH-347 Certified Payroll forms.  Additionally, the Michigan Department of Transportation - Weekly Employment Report - EEO Report Form 1199 is also included.  See EEOC Workforce Reporting 

Minnesota

Minnesota Department of Transportation uses the WH-347 in conjunction with their own specialized Statement of Compliance.  U.S. Department of Labor Form WH-347.  Electronic filing of certified payroll reports through LCPtracker.  Additionally, the Minnesota Department of Transportation - Monthly Employment Compliance Report - Form MN EEO-13 and the Minnesota Department of Human Rights Compliance Services Unit - Monthly Utilization Report are also included.  See EEOC Workforce Reporting

Mississippi

Mississippi Department of Transportation CAD-881 and CAD-882.  U.S. Department of Labor Form WH-347.

Missouri

Missouri Department of Labor & Industrial Relations - Division of Labor Standards Form LS-57, City of Kansas City, MO Forms with Daily Labor Force Report and Employee List.  U.S. Department of Labor Form WH-347.  Additionally, the City of Kansas City - Human Relations Department, Company-Wide Workforce Monthly Report is also included.  See EEOC Workforce Reporting

Montana

U.S. Department of Labor Form WH-347.

Nebraska

U.S. Department of Labor Form WH-347.  Electronic filing compatibility with MyLCM.

Nevada

Nevada Office of the Labor Commissioner for state funded construction projects.  The Nevada Department of Transportation form AND LCPtracker electronic filing requirements for DOT projects.  U.S. Department of Labor Form WH-347 for federal funded construction projects.

New Hampshire

U.S. Department of Labor Form WH-347.

New Jersey

New Jersey Department off Labor form, Department of Economic Development form, Department of Transportation - OR - Economic Development Authority for state funded construction projects.  New York Department of Labor - Bureau of Public Work form, New York/New Jersey Port Authority reports, or the U.S. Department of Labor Form WH-347 for federal funded projects.  Additionally, the State of New Jersey - Monthly Project Workforce Reportion - Construction; Form AA-202 and the Port Authority of New York & New Jersey Monthly Employment Utilization Report are also included.  See EEOC Workforce Reporting

New Mexico

New Mexico Department of Labor Weekly Payroll Report for state funded construction projects.  U.S. Department of Labor Form WH-347 for federally funded construction projects.  Electronic filling compatibility with Sandia National Laboratories Labor Compliance program included.

New York

Department of Labor - Bureau of Public Work forms.  New York City School Construction Authority forms.  The City of New York, Office of the Comptroller - Division of Labor Law forms.  Port Authority of New York/New Jersey Certified Payroll reports. U.S. Department of Labor Form WH-347.  Electronic filing compatibility with LCPtracker, MyLCM (theTRS Consultant's, Inc./Hill International) Labor Compliance program, and the New York Department of Transportaion.  Additionally, the Port Authority of New York & New Jersey Monthly Employment Utilization Report, The New York City Lower Manhattan Monthly Employment Utilization Report and the New York City Lower Manhattan Workforce Employment Utilization Report are also included.  See EEOC Workforce Reporting

North Carolina

Modified U.S. Department of Labor Form WH-347, showing race and sex of each employee; for state funded projects.  U.S. Department of Labor Form WH-347 for federally funded construction projects.

North Dakota

Modified U.S. Department of Labor Form WH-347, reporting gross wages This Job/All Jobs and deductions based only on This Job; for state funded projects.  U.S. Department of Labor Form WH-347 for federally funded projects.

Ohio

Ohio Department of Commerce forms for state funded projects, the Ohio School Facilities Commission and/or the U.S. Department of Labor Form WH-347 for federally funded projects.

Oklahoma

U.S. Department of Labor Form WH-347.

Oregon

Oregon Bureau of Labor & Industries form WH-38 for state funded projects.  U.S. Department of Labor Form WH-347 for federally funded projects.  Additionally, the Oregon Department of Transportation Monthly Employment Utilization Report is also included.  See EEOC Workforce Reporting

Pennsylvania

Pennsylvania Department of Labor & Industries form LLC-25 for state funded projects.  U.S. Department of Labor Form WH-347 for federally funded projects.  Additionally, the Pennsylvania Department of Transportation - Highway Contractors Monthly Equal Employment Opportunity Report; Form EO-400 is also included.  See EEOC Workforce Reporting

Rhode Island

Rhode Island Department of Laabor & Industries form for state funded projects.  U.S. Department of Labor Form WH-347 for federally funded projects.

South Carolina

U.S. Department of Labor Form WH-347.

South Dakota

South Dakota Department of Transportation form for DOT projects.  U.S. Department of Labor Form WH-347.

Tennessee

U.S. Department of Labor Form WH-347

Texas

U.S. Department of Labor Form WH-347, electronic filing encourage by the Texas Department of Transportation and electronic filing through LCPtracker is being utilized by some construction projects.

Utah

U.S. Department of Labor Form WH-347.

Vermont

U.S. Department of Labor Form WH-347.

Virginia

U.S. Department of Labor Form WH-347.

Washington

Washington Department of Labor & Industries Form F700-065-000 for state funded projects.  U.S. Department of Labor Form WH-347 for federally funded projects.  Electronic filing compatibility with MyLCM.  Washington Department of Transportation Monthly Employment Utilization Report is also included.  See EEOC Workforce Reporting

West Virginia

U.S. Department of Labor Form WH-347.  Additionally, the West Virginia Department of Transportation Contractors Monthly Manpower Utilization Report - Form EEO-150 is also included.  See EEOC Workforce Reporting

Wisconsin

Wisconsin Department of Workforce Development with electronic filing.  Wisconsin Department of Transportation form with Electronic filing compatibility for MyLCM (the TRS Consultant's Inc./Hill International) Labor Compliance program.  U.S. Department of Labor Form WH-347.

Wyoming

U.S. Department of Labor Form WH-347.

 

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