Certified Payroll Requirements by State
Certified Payroll/Prevailing Wage Reporting Requirements Vary by State
MOST anyone will tell you that completing a certified payroll report on a weekly basis is a time-consuming, error-prone, and frustrating task!
You need to know which paper form or electronic filing method is being used in order to be paid promptly.
Don't let anyone tell you that there is just a single certified payroll reporting form!
Here's the facts:
- 11 states require the Federal WH-347 form (or acceptable equivalent) to be filed on prevailing wage projects
- 11 states have one "state specific" requirements that have been derived from the Federal format
- 28 states have multiple agencies dictating prevailing wage/certified payroll requirements (each with their own special form), multiple labor compliance companies and/or require certified payroll data to be electronically submitted via the web, in either a state (or agency) specific format or a nationally recognized format produced by Labor Compliance companies like eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program, LCPtracker, Elation Systems, or the American Association of State Highway and Transportation Officials - AASHTOWare Project Payroll. Additionally many state agencies are developing their own systems. Electronic filing requirements are being implemented very fast and we do not always know when a new state implements these requirements.
We have have spent thousands of hours doing research to make sure that Certified Payroll Solution will work with QuickBooks to produce paper or electronic Certified Payroll and EEOC Reports that meet the requirements of each state - so you get paid on time.
Demonstrations and full-sized sample reports, that have been completed with Certified Payroll Solution using actual QuickBooks data, are available by going to our Demonstration page and then clicking on your state.
Certified Payroll Reporting Forms and Requirements by State:
Alabama |
Race & Gender are required to be reported. Employees classified as Foreman to show no hours, pay rates, earnings, or deductions. |
Alaska |
Electronic certified payroll reports be submitted through the use of LCPtracker, Alaska Department of Labor and AASHTO (American Association of State Highway and Transportation Officials) utilizing the Trns•port® system |
Arizona |
Construction projects through the Arizona DOT require that electronic certified payroll reports be submitted through the use of LCPtracker. Additionally, the Arizona Department of Transportation - Monthly Highway Project Report is also included. See EEOC Workforce Reporting |
Arkansas |
U. S. Department of Labor WH-347. |
California |
Electronic filing compatibility for LCPTracker, eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program, Elation Systems, Prism Labor Compliance program for City of San Diego projects, and the DIR eCPR System. California and San Diego EEOC Reports are also included. See EEOC Workforce Reporting |
Colorado |
Electronic Filing compatibility with LCPtracker and eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program. Colorado Division of Small Business Opportunity (DSBO) Monthly Compliance (Workforce) Activity Report is also included. See EEOC Workforce Reporting |
Connecticut |
Connecticut Monthly Employment Utilization Report CC257 and Connecticut CHRO 257b also included. See EEOC Workforce Reporting Electronic filing compatibility with LCPtracker and AASHTO (American Association of State Highway and Transportation Officials) Trns•port® Labor Compliance system. |
Delaware |
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Florida |
Electronic filing compatibility with LCPtracker and eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program. |
Georgia |
Electronic filing compatibility with eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program. . Additionally, the Georgia Department of Transportation - Contractor's Monthly Employment Utilization Report is included. See EEOC Workforce Reporting |
Hawaii |
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Idaho |
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Illinois |
Compatible with the electronic filing requirements of Illinois Department of Labor Certified Transcript of Payroll Portal (new 9/2020) LCPtracker and eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program. Additionally, the Illinois Department of Transportation - Equal Employment Opportunity Workforce Analysis report, the Illinois Tollway Equal Employment Opportunity Form 0003 - Workforce Analysis, Illinois Tollway EEO 0003 Worksheet and the City of Chicago Workforce Reports are also included. See EEOC Workforce Reporting |
Indiana |
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Iowa |
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Kansas |
Electronic filing compatibility with AASHTO (American Association of State Highway and Transportation Officials) utilizing the Trns•port® system for DOT projects Additionally, Jackson County, KS - Monthly Workforce Utilization Report is also included. See EEOC Workforce Reporting |
Kentucky |
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Louisiana |
Electronic filing of certified payroll reports through the use of LCPtracker in some areas and Department of Transportation projects now require certified payrolls to be submitted via AASHTOWare Civil Rights & Labor (CRL) Electronic Payroll Compliance.. |
Maine |
Electronic filing required by the Maine Department of Transportation provided by Elation Systems, Inc. |
Maryland |
August 2013 - Maryland DLLR has adopted an electronic filing requirement of their own design and we have released a compatibility update to handle this new requirement. |
Massachusetts |
Additionally, the Boston Housing Authority EEOC is also included. See EEOC Workforce Reporting |
Michigan |
Additionally, the Michigan Department of Transportation - Weekly Employment Report - EEO Report Form 1199 is also included. See EEOC Workforce Reporting |
Minnesota |
Electronic filing of certified payroll reports through LCPtracker and Minnesota DOT has teamed up with AASHTO (American Association of State Highway and Transportation Officials) and now requires that you submit your Certified Payroll Reports electronically, utilizing the Trns•port® system. Additionally, the Minnesota Department of Transportation - Monthly Employment Compliance Report - Form MN EEO-13 and the Minnesota Department of Human Rights Compliance Services Unit - Monthly Utilization Report are also included. See EEOC Workforce Reporting |
Mississippi |
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Missouri |
Electronic submission of certified payroll reports through LCPtracker. Additionally, the City of Kansas City - Human Relations Department, Company-Wide Workforce Monthly Report is also included. See EEOC Workforce Reporting |
Montana |
Electronic submission of certified payroll reports for Montana Department of Transportation jobs via AASHTO Trns•port® system effective 8/20 |
Nebraska |
Electronic filing compatibility with eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program. |
Nevada |
Electronic filing compatibility with LCPtracker and AASHTO (American Association of State Highway and Transportation Officials) utilizing the Trns•port® system for DOT projects. |
New Hampshire |
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New Jersey |
Additionally, the State of New Jersey - Monthly Project Workforce Report - Construction; Form AA-202 and the Port Authority of New York & New Jersey Monthly Employment Utilization Report are also included. See EEOC Workforce Reporting |
New Mexico |
Electronic filling compatibility with Sandia National Laboratories Labor Compliance program included. |
New York |
Electronic filing compatibility with LCPtracker, eComply (formerly MyLCM/TRS Consultant's, Inc./Hill International) Labor Compliance program, and the New York Department of Transportation. Additionally, the Port Authority of New York & New Jersey Monthly Employment Utilization Report, The New York City Lower Manhattan Monthly Employment Utilization Report and the New York City Lower Manhattan Workforce Employment Utilization Report are also included. See EEOC Workforce Reporting |
North Carolina |
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North Dakota |
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Ohio |
Electronic filing compatibility with AASHTO (American Association of State Highway and Transportation Officials) utilizing the Trns•port® system for DOT projects |
Oklahoma |
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Oregon |
Additionally, the Oregon Department of Transportation Monthly Employment Utilization Report is also included. See EEOC Workforce Reporting |
Pennsylvania |
LCPtracker electronic filing requirements for some projects. Additionally, the Pennsylvania Department of Transportation - Highway Contractors Monthly Equal Employment Opportunity Report; Form EO-400 is also included. See EEOC Workforce Reporting |
Rhode Island |
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South Carolina |
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South Dakota |
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Tennessee |
Electronic filing compatibility with AASHTO (American Association of State Highway and Transportation Officials) utilizing the Trns•port® system for DOT projects |
Texas |
Electronic filing encourage by the Texas Department of Transportation and electronic filing through LCPtracker is being utilized by some construction projects. |
Utah |
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Vermont |
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Virginia |
Virginia DOT has teamed up with AASHTO (American Association of State Highway and Transportation Officials) and now requires that you submit your Certified Payroll Reports electronically, utilizing the Trns•port® system |
Washington |
Electronic filing compatibility with eComply (formerly MyLCM/TRS Consultant's Inc./Hill International) Labor Compliance program. Washington (State) L&I created an electronic (XML) upload system 01/01/2020 Washington Department of Transportation Monthly Employment Utilization Report is also included. See EEOC Workforce Reporting |
West Virginia |
Additionally, the West Virginia Department of Transportation Contractors Monthly Manpower Utilization Report - Form EEO-150 is also included. See EEOC Workforce Reporting |
Wisconsin |
Electronic filing compatibility for eComply (formerly MyLCM/TRS Consultant's Inc./Hill International) Labor Compliance program. |
Wyoming |
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