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These are difficult questions to answer without "knowing" exactly how well you are currently utilizing QuickBooks®, how many jobs you are currently working on, how familiar you are with QuickBooks®, how familiar you are with AIA Billing, etc.
Most of our customers find themselves using Construction Application for Payment Solution by their next billing cycle; some can even use it the first day they receive it.
After installing construction Application for Payment Solution, you will have perhaps 30 minutes of initial setup. This initial setup involves setting up your company's AIA Billing requirements and/or preferences - things which QuickBooks doesn't have the ability to track.
The bulk of the setup requirements are in QuickBooks®, and a brief overview is provided below:
Job records for Jobs that require AIA Billing must be edited; adding the following information:
The time that you run Construction Application for Payment Solution, you should figure that it will take approximately 5 minutes to complete the setup for each job. This final setup is a one-time process, and includes entering missing information about your Jobs - Original Contract Dates, Project Numbers, Architect, Retainage methods, form to print, etc. - that QuickBooks® has no means of tracking into 'linked records" that the program automatically creates and walks you through.
After that, it will take 5-60 minutes to generate ALL of your AIA Billings (not just a single draw like when you do them manually) - again, this time frame will depend upon the number of jobs, QuickBooks® file size, computer and printer speeds, etc.
Honestly, it also depends on whether or not you take the time to go through the folder that we provide (free of charge) - which walks you through setup and use of the program.