Sunburst Software Solutions Inc

A Newsletter reader wrote to ask..

Who Should I send a W-9 Form To?

1 page, PDF Format.  From the December 2008 Newsletter.

We've compiled a list of daily, weekly, monthly, quarterly, and annual bookkeeping and accounting tasks to help you stay on track.

This list is geared for contractors and include items such as certified payroll reports, billing draws, Worker's Comp, and General Liability Insurance tracking reminders.

Excel format (so you can easily add other items).  From the December 2008 Newsletter.

 A newsletter subscriber wrote to ask the following question -

Do you know of a good method for indicating or tracking that a vendor bill is approved for payment?

Download this article to find 3 possible ways to accomplish this task.

1 page, PDF Format.  From the October 2008 QuickBooks for Contractors Newsletter

We are frequently asked ho to accrue sick, vacation, and/or comp time when using QuickBooks; because some contractors feel that the built in sick/vacation tracking in QuickBooks is not adequate.

From the March 2008 Newsletter.  14 pages with lots of screenshots.  .PDF format. 

This article discusses four common ways that contractors pay Prevailing Wage/Union Fringe Benefits and teaches you how to set QuickBooks up to handle them.

From the March 2008 Newsletter.  16 pages with lots of screenshots.  PDF format.

Note:  If you use our Certified Payroll Solution program and want to see how this setup flows into CPS, you should read this article instead .

The end of one year/the beginning of the next year is about more than just getting ready to file your taxes, issue W-2's, and prepare year end payroll tax returns--even though those are important items.

It is the same as when you clean out your file cabinets and pack away all the paperwork for the previous year; you should be cleaning out your QuickBooks Lists!  Wonder what I mean by that?

2 pages.  From the January 2008 Newsletter.

I recommend two key tips that will reduce the time and frustration of reconciling banks statements. This solution is based on the principle that we want the bank reconciliation window to match exactly what appears on the bank statement, and that data should be input accordingly. If you use the following method it will make the challenging task of reconciling bank statements much easier.

1 page.  From the April 2007 Newsletter.

As a contractor, one of the more important aspects of running your business is tracking the actual cost of your labor. Labor costs are compiled of:

• Gross wages – in the field and in the office
• Payroll Taxes
• Company paid benefits - whether they are Union Fringe Benefits or benefits that you as the employer choose to provide
• Workers' Compensation Costs
• Payroll Deductions
• Payroll Items for Sole Proprietorshps & Partnerships

Learn how to set up these various items and really make your job costing reports sing...

7 pages. From the September 2006 Newsletter.

Q.  What is a quick and efficient way to handle bounced checks so the bank reconciliation can show both the money in and the money out…. But not affecting income in a prior period.
A.  There are three different ways in which you can handle a customer’s bounced check. Try each of these methods in a test file to see which one you like the best.

6 pages.  From the June 2006 Newsletter.

If you buy services or product from your customer – or if your vendors buy services or products from you, you might want to “trade” services instead of paying each other.  Exchanging “credits” with each other is a good way to offset your cash flow without actually exchanging money.  You will, however, need to add a few new records to QuickBooks and do a few “special” transactions to make sure that all of your reports come out accurately.

8 pages.  From the June 2006 Newsletter.