Sunburst Software Solutions Inc

Construction Application for Payment Solution (CAPS) now has the ability to setup users, passwords and permissions.  This functionality is available in Version 5.0.172 (and higher). 

This functionality has been in Alpha status since 3/12/09 and may be obtained by going to the CAPS Help menu -> choosing Check for Updates -> seclecting version 5.0.172 Oor higher if applicable) -> clicking Download & Install.  QuickBooks must be closed when you retrieve this update.

Click the Download button (below) for complete instructions on how to Users, passwords, and permissions.

Common QuickBooks user errors compromise the integrity of your billing history in Construction Application for Payment Solution.  These errors include:

• Deleting lines from the QuickBooks Estimate after issuing one or more progess invoices/draws whether that line has been billed or not.
• Changing the structure of the QuickBooks Estimate after issuing one or more progress invoices/draws - this includes moving or rearranging the way the line items appear on the Estimate whether or not those line items have billing history.
• Inserting multiple lines into the existing QuickBooks Estimate using the same QuickBooks Item repeatedly.
• Handling Change Order in a manner tha no one can really track the changes without consulting the original paperwork - this includes simply change the amounts on the Estimate.

This article will teach you best practices when generating your AIA Bills as well as show you how to resolve each of the items listed above.

25 pages.  PDF format.

This document has been copied from the CAPS manual and published here on our support area as the documented items continue to be our biggest technical support issues with the CAPS program today.  These issues are due to limitations within the Intuit QuickBooks Software Development Kit (SDK) and the QuickBooks program itself.

Performing any of the 8 Deadly Sins of AIA Billing will require that you delete all applications for payment in CAPS, as well as, delete and recreate all Progress Invoices in QuickBooks.  You will then have to bring all the recreated Progress Invoices into CAPS again.

2 pages.

Program “bug” fixes are available on the Web Service Center as we correct them, and we do not notify you; however, you may access the Web Service Center at anytime to see what is available.

Program “enhancements”, such as the release of a compatibility update for a new version of QuickBooks or the release of a new billing format, are made available on the Web Service Center and we do notify you via email that “enhancement” updates are available and what the enhancements are.

As a customer of Sunburst Software Solutions, Inc. it is your responsibility to maintain your program, unlike Intuit and Microsoft we do not arbitrarily and automatically update your software, as we feel that software programs should do things when YOU tell them to do it. You are also responsible for downloading and installing updates following the instructions that we provide on the Web Service Center.

7 pages.

We have updated Construction Application for Payment Solution to work with Window Vista.  Our testing and debugging process has basically gone well, with a few exceptions which require special instructions for running CAPS on a Vista machine.  Full instructions are contained in this article.

2 pages. PDF Format.

Note:  We've found some free training courses on Windows Vista, to help you to better understand some of it's new features and security improvements.  These courses are offered in conjunction by Dell and PC Magazine and are available by clicking here .

Construction Application for Payment Solution can be installed on a network, however, only one person at a time should use the program to retrieve billing information from QuickBooks.

While Sunburst Software Solutions, Inc. does not proclaim to be an "IT Company" we do provide you and your IT Consultants with network installation instructions, as a courtesy.  

Your manual contains basic network installation instructions, while this support article contains more detailed information.

3 pages.